Top Tips for More Efficient Printing at Work

Posted by on May 11, 2020 in Blog | 0 comments

Top Tips for More Efficient Printing at Work

Whether you own a business or work in an office full-time, there are most likely a variety of things you can do to help the place operate in a more efficient manner. Efficiency is beneficial in many ways. Firstly, it helps the company save money on office supplies and overall utility bills. Secondly, it allows both you and your colleagues to contribute to a greener environment.

Printing and photocopying are unfortunately unavoidable in most offices, but they are areas in which many people aren’t especially cost-conscious; these machines are often used in a very careless manner, leading to wasted paper, ink, and energy. Here are some green print solutions to help you and your associates become more efficient when printing documents at work.

One simple yet effective trick to limit print waste is reducing your font size. This is because it will likely reduce the amount of required pages. Printing in black and white is also a better alternative than colour, because coloured ink can sometimes cost up to ten times the price of monochrome ink.

If possible, you should try and speak to your employer about investing in a new printer that comes complete with “follow me” software. In essence, this software stops abandoned print jobs which are not only careless, but often a security threat when it comes to confidential documentation. The user must confirm their print job before it is released using an ID card or pin number, as opposed to printing it from their desk and then potentially forgetting about it.

If you intend to print a big job, you should always print a practise copy first so that you can check it thoroughly to ensure it’s perfect before you proceed to print the rest. It’s also a great idea to start your larger print jobs in the evening, when electricity is more affordable.

The above tips should certainly help, but it’s really important that you consider whether or not printing is even necessary in the first place. Could you just send the documents in an email? The more conscious you become of the little habits, the more efficient you will be, and other people are sure to follow suit.

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